Conditions for applying to our programs

The applicant must be at least 18 years of age and have a command of the English language that is sufficient for following lectures given in English.

The programs of study-in-new-zealand.org (hereafter SiNZ) are primarily intended for those studying in an institution of higher education. The applicant must have the educational qualifications required for admission into academic-level studies.

Applications will be processed in order of arrival. The application period for any given program will close as indicated in the respective program description, or at the discretion of SiNZ. As a general rule study places shall be distributed in the order in which applications were received. SiNZ reserves the right to distribute places through other criteria judged to be relevant. In the event that maximum student quotas are met, canceled places may or not become available at the discretion of SiNZ and the host university.

There is a minimum number of participants for each program at the host universities. If the minimum number is not reached, SiNZ reserves the right to cancel the program. In this case, SiNZ has the responsibility to reimburse any payments made by its applicants.

The role of study-in-new-zealand.org

SiNZ arranges and promotes the application for study placements at selected Asian universities. SiNZ does not offer any teaching of its own. Its assignment is to cooperate with its partner universities in organizing the study period. Lectures in English will be arranged by the partner university of the study abroad program in question.

SiNZ does not provide travel agency services. Therefore, the students are responsible for arranging their own travels to the destination.

SiNZ does not arrange accommodation. The students are responsible for finding an apartment on the university campus or from the private market for the duration of the study period. Students in WISE summer school (Bali) have the option of SiNZ arranging their accommodation for the duration of the summer school.

SiNZ does offer the students advice and recommendations pertaining to travel and housing arrangements.

The role of the guest university

The host university of the study abroad program is fully responsible for all teaching offered to the participants. This includes the initial orientation, all teaching and giving credits for completed courses. Host university reserves the right to amend the program and change course locations and semester dates. SiNZ assumes no responsibility for any changes in the courses offered by the host university. SiNZ does attempt to inform the students of any changes affecting their studies.

Application and payments

The application is made online at the address www.study-in-new-zealand.org. The contract between the applicant and SiNZ becomes binding after SiNZ has received the application. Required attachments that are unavailable while filling out the application should be sent within 30 days of submitting the application or by the application deadline at the very latest. Processing the application takes up to one week, after which SiNZ sends an initial acceptance letter for the study place via e-mail.

For each application, SiNZ also sends the applicant one invoice for the application fee (75 EUR) and another invoice for the tuition fee. SiNZ reserves the right to change the sum of the application fee, depending on each specific case. The application fee is non-refundable, also if the applicant decides to cancel their participation in the program. The tuition fee must be paid by the application deadline. Usually, the application fee is due 10 days after the applicant has been approved for the program. Both invoices have separate reference numbers. The applicant should pay attention to using the correct reference number when paying the invoices. The student is responsible for paying the (international) transaction fees of their own bank. Paying in several batches is not possible. Students who apply for two semesters must pay tuition fees for both semesters all at once. The study place cannot be confirmed until full payment has been received.

The sum of the tuition fee includes:

  • Tuition fee 
  • Registration fee for the host university

The sum does not include:

  • Accommodation costs (needs to be paid directly to IPU)
  • Airplane tickets or other transportation
  • Visa costs
  • Insurances (needs to be paid directly to IPU)
  • Textbook fee (needs to be paid directly to IPU)
  • Vaccinations or other health care costs
  • Other study-related costs 
 

If the student pays the tuition fee after due time, they are charged a late application fee of 100 EUR. SiNZ reserves the right to charge an additional late interest of 11,5% on fees paid after due time. SiNZ also reserves the right to modify program fees during application periods.

If the student fails to pay the application fee or does not submit all required documents by the given deadline, SiNZ reserves the right to cancel the student’s participation in the program. The application fee is non-refundable under all circumstances.

Applications must be submitted before the end of the application period. If a student applies for a study abroad program or submits required documents after the application period has ended, an additional late application fee of 100 EUR will be charged. The additional late application fee and application fee must be paid immediately after receiving the invoice from SiNZ. The student has to send a receipt or a screenshot of the payment to SiNZ by email. After receiving proof of the payment, SiNZ will proceed with the late application. The host university has the right to not approve a student’s application if the student sends the required documents too late. If the host university does not approve student’s application, the additional late application fee of 100 EUR will be refunded. If the student cancels their participation, the additional late application fee will not be refunded.

SiNZ and the host university reserve the right to demand additional information or documentation from the student even after the application.

The student is responsible for submitting up-to-date contact information to SiNZ when their contact information has changed in order to ensure the reception of documents sent by SiNZ. The student must follow the e-mails received to their address that was given to SiNZ. SiNZ is not responsible for unsuccessful delivery of a document caused by reasons beyond SiNZ’s control. In principle, our partner universities prepare only one document per student. Documents older than one year can only be delivered electronically. SiNZ​ does its best to ensure successful delivery of all documents.

Discounts

Discounts are not combined.

Studies

The student is responsible for following the rules and instructions of the host university. The student must complete the minimum amount of courses during the study abroad period. The host university is authorized to cancel student’s study permit and to invalidate a student visa if the student does not attend classes and accomplish the minimum amount of courses required, or if the student overstays the visa.

Studies are accredited as local study credits issued by the host university. The instructions on the SiNZ website for converting local study credits into European or American study credits are only general guidelines. Final accreditation is done by the student’s home university. Accreditation may not be given to the student if he/she has not followed the rules and instructions of the host university, if he/she has been too frequently absent from lectures or if he/she has failed to pay required fees.

Holidays

Holidays vary according to the destination country and the host university. No teaching is given during holidays.

Absences

Absences from teaching or failure to follow the host university’s instructions do not entitle the student to a refund of the tuition fee or to a prolonged study period.

A delayed start of studies

If the student arrives late to the destination, he/she must notify SiNZ of the delay. Students who arrive late may still be accepted to the program, depending on the specifics of each case. As a general rule, SiNZ advises exchange students to arrive at the destination earliest one week before the beginning of the program. The student must take into account the visa protocol of the destination country.

Cancelling participation

Canceling participation in a study program is only possible by written notice (letter or e-mail). Canceling is free of charge if made before the tuition fee has come due (30 days before the semester with the exception of IPU New Zealand and Warmadewa International Summer Exchange that have an earlier due date) or before it has been paid. If the student cancels their participation after the tuition fee has come due, the tuition fee will not be refunded irrespective of the reason for cancellation. If the cancellation notice has not been sent by written notice, the student will be charged the tuition fee. The application fee is non-refundable irrespective of the time of cancellation. 

If the student cancels their participation, he/she must send the official letter of approval given by the host university back to SiNZ.

If the participation is terminated after the studies have started, notice must be sent to SiNZ and the host university by written notice. The tuition fee will not be refunded.

If the student’s demeanor is deemed inadmissible during the application process or if the student behaves in a threatening or inappropriate manner or breaks the law of the host country, SiNZ and the host university reserve the right to cancel or terminate their participation without refunding any payments.

Cancellation of the program

If the host university cancels the program or withholds the student’s right to participate in the study abroad program for reasons independent of SiNZ or the student, SiNZ has no responsibility to refund the tuition fee or any other costs related to air travel, visa, accommodations or other arrangements involved in the study abroad program.

Passport and visa

The student is responsible for acquiring a passport and a visa as well as paying for the costs. Visa fees are non-refundable. The student must ascertain the documentation that is required for the visa at the host country’s embassy. The student must inform SiNZ immediately if he/she is required to produce extra documentation that is not usually demanded when applying for a visa.

SiNZ is not responsible for any damage incurred by the student if their travel is delayed or canceled because of insufficient documentation. SiNZ assumes no responsibility to compensate for any costs incurred by the student if documentation from the host university that is required for the visa is not available for reasons independent of SiNZ.

While staying at the destination, the student has the responsibility to update their visa status according to the instructions and rules of the host university and the local authorities. It is the student’s responsibility to make sure that visa rules are being followed and that the visa is renewed in due course. If the student cancels the program while at the destination, their visa status must be updated according to the purpose of their remaining time at the destination. The host university is authorised to invalidate the visa in the event of a visa overstay.

Insurances

Every student participating in SiNZ’s programs is required to have a valid accident and health insurance. Travel insurance for the whole duration of the program is mandatory. The student is responsible for acquiring insurance prior to departure. The insurance must cover the travel back home in case of illness or physical injury. Acquiring insurances is the applicant’s responsibility. The student must inform SiNZ and the host university of the customer number and other specifics of their insurance upon request.

Vaccinations

The student is responsible for making sure he/she has received all the vaccinations required by the destination country and that the vaccinations are valid. The student is advised to ask their local healthcare providers for more information about the required vaccinations.

Exchange reports, feedback queries, and photo/video material

Participants of study-in-new-zealand.org’s programs allow study-in-new-zealand.org to selectively use their exchange reports on e.g. the study-in-new-zealand.org webpage. The students are also requested to answer feedback queries. By participating in the program, the student approves of study-in-new-zealand.org’s right to use commercially any photographic or video material recorded by study-in-new-zealand.org staff without separate notification.

The student is obliged to fill in an online feedback questionnaire sent by study-in-new-zealand.org after the study abroad semester. 

Changes

study-in-new-zealand.org reserves the right to make changes in programs and fees after a contract has been formed between study-in-new-zealand.org and the customer, if the changes are caused by reasons beyond study-in-new-zealand.org’s control, such as changes in public fees, taxes or currency rates.

study-in-new-zealand.org is not liable for typographical errors. study-in-new-zealand.org reserves the right to change contract conditions and information relating to universities. study-in-new-zealand.org attempts to inform its customers of changes as soon as possible.

study-in-new-zealand.org assumes no liability for failure to fulfill its duties in cases of force majeure, strikes, or other situations beyond study-in-new-zealand.org’s control. study-in-new-zealand.org reserves the right to changes.

Liability and refunds

study-in-new-zealand.org assumes no liability for any damage to health, safety or property, or for financial loss. study-in-new-zealand.org is not liable for failure to fulfill its duties or to refund payments in cases of force majeure, strikes or other situations beyond the control of study-in-new-zealand.org.

study-in-new-zealand.org assumes no liability if a student’s application does not successfully register in study-in-new-zealand.org’s database due to a technical problem at the student’s end.

Legislation

Exchange students are responsible for abiding the laws of the host country.